Invoice Chaser
Payment reminder email generator — from friendly nudge to final demand letter
Invoice details
Email preview
Fill in the invoice details or click Sample to generate a payment reminder email.
How to chase late payments
Days 1-7 (Friendly): A light touch. Assume they forgot. Keep it warm — most late payments are just oversight, not refusal.
Days 8-30 (Formal): Professional and clear. Reference the invoice terms, mention any late fees, and set expectations for payment timeline.
30+ days (Final demand): Firm, specific, and legally sound. State the total due (including late fees), give a deadline (7 business days), and mention potential escalation to collections or small claims court.
About this tool
What is this tool?
Client hasn’t paid? Generate professional overdue payment emails in 3 escalation levels. Free.
What Is Invoice Chaser?
Invoice Chaser is a free tool that generates professional payment reminder emails for overdue invoices. It addresses the common freelancer problem of not knowing how to word a payment chase email. The tool provides three escalating tone levels and includes a late fee calculator.
How to Chase Late Payments Effectively
Start with a friendly reminder (most late payments are oversights). If no response after a week, escalate to a formal email referencing the invoice terms. After 30 days, send a final demand letter with a specific deadline and mention of potential escalation. Always document your communication attempts.
Frequently asked
What are the three escalation levels?
Level 1 (Friendly, 1-7 days late): A warm reminder assuming oversight. Level 2 (Formal, 8-30 days): Professional tone referencing invoice terms and late fees. Level 3 (Final demand, 30+ days): Firm tone with legal language, deadline, and mention of potential collection action.
Can I calculate late fees?
Yes. Enter a late fee percentage and the tool calculates the fee amount and total due including the fee. This is included in the formal and final demand email templates.
Is this legal advice?
No. The generated emails are templates for common business situations. They do not constitute legal advice. For serious disputes, consult a collections attorney.
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